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Public Holiday Templates & Entitlements
Public Holiday Templates & Entitlements

(Admin Only) Change public holidays/bank holidays and add them to your employees records

Sarah Mills avatar
Written by Sarah Mills
Updated over a week ago

From your Holiday & Absence settings you can define the default public holiday schedule that employees will follow, and of course companies with employees across multiple locations will need multiple templates.

This article explains how to create new public holiday templates, assigning an employee to a template, and how this affects their entitlement. Please see the relevant header below.

--Creating a Public Holiday Template--

  1. Go to the 'Settings' tab

  2. Select 'Holidays and Absence'

  3. Scroll down the 'Holiday and Absence' page 

  4. Click on 'Default Public Holiday Template'

  5. Select 'Manage This List'

6. Then Press the '+' Icon and create your own template(s), or the pencil icon to edit an existing

When creating a new one, you will see:

7. Select a name for this template, and start adding the public holiday days. 

--Set default templates (Per location)--

Once you've created the your templates, you can select the default template - this does not change previous employee's but it will ensure any employee added in the future will be assigned to this template:

You can also specify different defaults per location. Before you change the default as shown above, select the location you wish to change the default for:

Remember: This will not change the templates for people in this location, this is to set the default for new employees added in the future that fall under this location. 

--Assign an employee to a Public Holiday Template--

  1. Click the 'Employees' tab

  2. Locate and select the specific employee

  3. Go into their personal Planner

  4. Click on the 'Public Holidays' drop-down box and select the template you wish to assign them to.

--How Does This Affect an Employee's Entitlement?--

Once assigning an employee to a public holiday template, you can choose whether or not you would like the entitlement to include public holidays. This option is in the blue 'Settings' button of the employee's planner:

You will then be presented with the employee's Planner Settings:

If the box is ticked - the number of public holidays in the year should be added to the employee's entitlement, then any public holidays that land on a working day for that employee will be automatically booked from the employee's entitlement.

If unticked - If unticked but the employee is still on a public holiday template, this will simply display as a non-working day for an employee and will not affect the entitlement.

Example: 

Employees get 20 days entitlement plus 8 days public holiday.

If the box is ticked - Employee should be given 28 days entitlement. All public holidays that land on a working day for the will be deducted and shown as 'Booked'.

If unticked - Employee should get 20 days entitlement to book their personal holidays, public Holidays will simply show as a non working day.

Thanks,

Customer Services Team

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