Setting up News

Once you've turned the News feature on for your company, you can start to define who can publish news.

To turn News on and define settings:

  1. Click the 'Settings' tab
  2. Click the grey 'News' tab

3. Tick the 'In use' button to turn the News feature on.

4. If you wish for Managers to post news, tick the 'Managers' button.

If unticked, only managers can post news. If ticked, you can specify if they can post news for the whole company, just their location/department, or just their team - those who report to them.

If you wish for someone other than a manager to post news, you can give them additional access rights. Learn more here.

Publish news

  1. Click on 'News' tab
  2. Click on the 'Add News' button:

(Scroll down to 'Using the text editor' section for more information on the content)


3. Once you have entered the news information, below you can specify who the news will be visible by. You can specify certain companies, locations or departments, and if you are manager of a team, you can choose to send this news to only your direct and indirect reports.

4. You have an option to notify the employees via emails and also to allow comments.

5. The news feed will keep all previously added news and you can view, amend and delete any news or comments as you wish.

Using the text editor

When using the Text editor, if you get stuck with any buttons/actions, you can click on the question mark icon for a run through of what each button can do:


To insert an image:

  1. Click the icon shown below:

2. You'll first need to upload the photo from your files to your text editor file:

3. You can then select the image from here and insert:

Add hyperlinks:

  1. Highlight the text
  2. Click the hyperlink icon:

Attach a PDF:

  1. Click the icon shown below:

2. You'll first need to upload the document from your files to your text editor file:

3. You can then select the file from here and insert:

HTML

At the bottom of the text window, you will see an icon with two little arrows. If you click on this option, you will be able to past any HTML coding you have into the news window. This is very helpful for embedding videos and having more control over how the news is displayed.

Formatting look strange?

In most cases, you may already have a document saved on an external file that you wish to add to an area of the system, and sometimes this needs to go through the text editor to be displayed. Because Microsoft Word and the People HR text editor are 2 different programs, they both format text differently.

When you paste text from Word, the People HR editor tries to format the text best it can, but it will not be the same, hence why you may find that things are all over the place.

In order to avoid this issue, we advise to strip all formatting from the original document (eliminate bold, italics, colour, bullet points etc.) or copy the text and paste it into the notepad application on your PC - this will do the same without changing the original document. If you then copy the text again and paste it into the People HR editor, then the text will be much more organised, and then you will be able to format the text within the text editor, such as bullet points, bold text etc.

Another option is the button shown above - if you click here and copy and paste your text into the box provided, this will strip most (if not all) the background formatting. You can then format your text within the Text Editor.

Thanks,

Customer Services Team.

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