This article describes how to use the text editor for creating an email step in ripple. Scroll to the bottom of the page to learn more about formatting issues and how to avoid them.

When using the Text editor, if you get stuck with any buttons/actions, you can click on the question mark icon for a run through of what each button can do:

Use merge tags

We have a list of merge tags you can use to make the email more personal or specific to the employee. The screenshot below shows where to locate this list, as well as how to format your tag.

Insert an image

  1. Click the icon shown below:

2. You'll first need to upload the photo from your files to your text editor file:

3. You can then select the image from here and insert:

  1. Highlight the text

  2. Click the hyperlink icon:

Formatting look strange?

In most cases, you may already have a document saved on an external file that you wish to add to an area of the system, and sometimes this needs to go through the text editor to be displayed. Because Microsoft Word and the People HR text editor are 2 different programs, they both format text differently.

When you paste text from Word, the People HR editor tries to format the text best it can, but it will not be the same, hence why you may find that things are all over the place.

In order to avoid this issue, we advise to strip all formatting from the original document (eliminate bold, italics, colour, bullet points etc.) or copy the text and paste it into the notepad application on your PC - this will do the same without changing the original document. If you then copy the text again and paste it into the People HR editor, then the text will be much more organised, and then you will be able to format the text within the text editor, such as bullet points, bold text etc.

Another option is the button shown above - if you click here and copy and paste your text into the box provided, this will strip most (if not all) the background formatting. You can then format your text within the Text Editor.

Thanks,

Customer Services Team.

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