The government has announced there will be a Public holiday on Monday 8th May for the coronation of King Charles III. As this is a standard public holiday, we will add this date to the England & Wales public holiday template in PeopleHR.
For customers who use the England & Wales template and whose employees are able to observe the public holiday contractually, this means that you do not need to take any action.
What will happen as a result of the template being updated?
Deductions will be processed (in line with Entitlement including Public Holidays in planner settings being on)
The contractual hours of an employee for that day will be reflected in the number of public holiday hours (For those with Holidays measured in Hours)
Will the update change my employee's entitlements?
No. If you have public holidays set to be included in an employee's entitlement and you have not yet adjusted their entitlement to reflect these changes, you can do this individually via their planner settings or in bulk via the Bulk actions tab as shown in the below article:
Update Entitlements- Check & Update Holiday Entitlements | People Help Center (peoplehr.com)
The above will be applicable to the vast majority of PeopleHR customers, however, your organization may fall into one of the below groups:
GROUP 1: I do not use the default England and Wales template
For customers who are using a bespoke Public holiday template (Not the England & Wales Template), and wish employees to observe the public holiday, you will need to add it to your template. To do this, follow these steps:
Holiday & Absence
Default Public Holiday Template
Manage this list
Add the Public holiday to the list
This will then create all the appropriate calculations and deductions automatically.
Article for Creating and amending Public Holiday templates - https://help.peoplehr.com/en/articles/2364172-public-holiday-templates-entitlements
GROUP 2: There are employees in my organization who will be working on Monday 8th May as they are not contractually obliged to the additional day.
If you are using a default public holiday template (England & Wales) the public holiday will be added to your system. For employees who will be working or if you are not observing the public holiday as an organization, you will need to edit the duration of the public holiday in each of your employee's planners.
You can do this by following these instructions:
Go to the employee's Planner
Click into the Public Holiday on the 8th of May
Amend Duration to 0 as shown below and save
Article link showing how to amend Public Holiday duration - Changing Public Holiday Duration | People Help Center (peoplehr.com)
If you have any further questions on the above, please contact support and let us know and we will be able to advise further.